City archives

Suburbs

Kitchener has a rich history -- and much of our past is celebrated in our corporate archives.

We take great pride in collecting and preserving materials that document the history and progression of our city, and we're happy to make them available to the public -- at no cost.

Within our collection, you'll find records and historic information on:

  • Village, Town and City of Berlin
  • City of Kitchener
  • Village of Bridgeport
  • Township of Waterloo
  • Former Kitchener Minor Soccer Association
  • Former Visitor Convention Bureau
  • Moe Norman Collection
  • Harry Class Collection

Some of our pieces include:

  • Framed and mounted art
  • Sculptures
  • Posters
  • Awards and presentation materials
  • "Archival art" - objects that either relate to our mandate, as outlined in our corporate archives policy, or were made by an artist who has a connection to our area.

Many pieces in our collection are available online.

Archives location

Our corporate archives are located on the second floor of City Hall. We're open Monday to Friday, from 9 a.m. to 4 p.m.

Reference/research requests can be made in person, in writing, by telephone or by email. A minimum of 24 hours is needed for all archives requests.

Conditions of access

We reserve the right to:

  • Refuse disclosure of some records under the guidelines set by Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) regarding privacy of personal information.
  • Refuse access to archival items deemed to be too fragile or valuable to handle. Where practical and appropriate, reproductions will be made and substituted for the original for public display or research purposes.
  • Restrict the amount of material a researcher may use at one time.
  • Prohibit access to archival items to those individuals who contravene the corporate archives' care and handling rules, which are provided to researchers/requesters at the time of accessing archival materials.

For more information, please contact our manager of corporate records and archives services, at 519-741-2200, ext. 7766.

Obtaining reproductions

You can request reproductions, such as photocopies, reprints of photographs and digitized images, provided:

  1. The reproduction will not likely damage the records. The city reserves the right to refuse the reproduction of any records which might be damaged during the handling and/or reproduction process.
  2. Permission is granted for the reproduction of a single copy only, and for one-time use. No copies are to be sold, further reproduced, or published without prior consent of the city. Exceptions to these conditions detailing the agreed upon use of the reproduction and any restrictions must be approved first by the manager of corporate records and archives services.
  3. The requester assumes all responsibility for obtaining appropriate copyright clearance and reproduction rights and for any infringement of existing copyright legislation.
  4. Credit for the reproduced item is given to the City of Kitchener corporate archives.

Cost of reproductions

Fees for reproductions, which are set to recover our costs to provide this service, vary depending on the size of the original and the reproduction, as well as other factors such as, for example, the availability of photo negatives. Any applicable delivery, shipping and handling costs will also be charged.

Wherever possible, we will provide a reasonable estimate of the costs associated with reproductions if more than $25; but we cannot guarantee the estimate as the final amount.

Please contact us for a full list of services and corresponding fees.

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