Births, deaths, marriages

Suburbs

Marking a significant life milestone - such as a birth, a marriage or a death - can be overwhelming. We're here to make the process easier by providing either the documentation you need - or information on where you can go for additional support.

Our city clerk's office is your destination for these needs. Please note that during the extended closure of administrative facilities in response to COVID-19, some services are being offered in a different way. Please review the information on this page for the most up to date information. 

Changes due to COVID-19 closures

Marriage Licences will processed by appointment-only and with payment made by cheque, money order, bank draft, or debit. Please subscribe to our COVID-19 webpage and follow us social media for updates on when facilities will reopen and all City services will resume. 

Birth certificates

Births that take place in Kitchener are no longer registered with us. Now, you must apply for a new or replacement birth certificate, or a certified copy of a birth registration, through Service Ontario.

This service allows you to electronically submit the statement of birth, as well as applications for a birth certificate and a social insurance number at the same time. Please note: a fee applies, which is payable by debit or credit card.

Or, if you choose to mail your application or pay by cheque or money order, printed applications for birth certificates or newborn registration are available at city hall (second floor), or at a Service Ontario centre.

If you need to travel out of the country with your newborn before the baby's birth certificate has arrived, please contact the Office of the Registrar General at 1-800-461-2156 or visit Service Ontario for assistance.

Death registrations

When a death occurs in Ontario, the chosen funeral home brings all relevant documents to our city clerk's office. We record the information, issue a burial permit and forward the documents to the Office of the Registrar General.

After this process is complete, you can apply for a death certificate online through Service Ontario. A fee applies, which is payable by debit or credit card.

Or, if you choose to mail your application or pay by cheque or money order, printed death certificate applications are available at city hall (second floor), or at a Service Ontario centre.

Marriage licences

Marriage licences are being issued by appointment only to allow a way to fulfill applications in a safe way. Currently, appointments are being booked for Wednesday, Thursday, and Friday. Spaces on these dates are limited. You may be required to go on a waitlist for a specific date, however we will do our best to ensure you get an appointment. 

We understand that you may be anxious about getting a marriage licence while city facilities remain closed – please be assured that we are committed to ensuring that you will receive this important legal document in time for your special day. As marriage licences can be issued up to and including the date of your wedding, our current focus will be accommodating those who have a wedding day closest to the appointment date. Please try to apply at least 60 days in advance. 

To ensure safety and appropriate physical distancing, limited spaces are available on each appointment date. Marriage licences can be issued up to and including the date of your wedding; therefore, requests for appointments will be prioritized by wedding date, and acceptance of eligibility criteria defined below. While all requests for an appointment will be reviewed, a request using the form below does not guarantee an appointment; you will be contacted by staff to confirm your appointment date and time once your application has been reviewed and meets the eligibility criteria (see below).

 

Marriage Licence Expiry Extension

Any marriage licence purchased between December 1, 2019 - March 17, 2020 will have the 90-day expiry date extended to July 24, 2022, as long as no critical information has changed. This means you do not need a new licence for postponed weddings. Please ensure you hold onto your original licence. 

 

Critical information includes: legal name or marital status

Critical information does not include:  wedding date

 

Marriage Licence Replacement

If you have purchased a marriage licence  between December 1, 2019 - July 22, 2020, but have lost or damaged the licence, you may be eligible for a replacement licence. A request for an appointment is required and the cost of a replacement licence is $79.00.  If you purchased your original licence at a municipality other than City of Kitchener, you will be also required to submit a consent form as part of the "request an appointment".  This form will allow us to contact another municipality to validate the date and licence information of the original licence.  As this requires additional steps, there may be a delay in receiving confirmation for an appointment. Please ensure you apply well in advance of your wedding. 

 

Request an Appointment

Please complete our online form to request an appointment. The date of the wedding must be included on the application. We will review all applications, but appointments will be prioritized by the date of the wedding, as noted above. Your request for an appointment will be reviewed by staff and eligible applicants will receive a confirmation email from Licensing Services with:

  • your appointment date and time;
  • instructions for day of; and,
  • a list of all original documents, including payment by debit, money order, or bank draft. No credit card/cash payment accepted.

Please note if the information provided is incorrect, or any documents are missing your appointment date/time will not proceed. We will notify you of this and you will need to resubmit your application to be reviewed. If your health status changes after submitting the form and prior to your confirmed appointment, please notify us so that we can reschedule.

Marriage certificates

After your marriage ceremony, the officiant will mail your  marriage licence to the Office of the Registrar General for registration. Once your licence has been registered, you may apply for a marriage certificate through Service Ontario. A fee applies, which is payable by debit or credit card.

Or, if you choose to mail your application or pay by cheque or money order, printed marriage certificate applications are available at city hall (second floor), or at a Service Ontario centre.

Contact Us

Licensing (for marriage licences)
City of Kitchener, 200 King Street West, Kitchener, ON N2G 4G7
T.: 519-741-2275
TTY: 1-866-969-9994
F.: 519-741-2705
Email Licensing
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