Births, deaths, marriages

Suburbs

Marking a significant life milestone - such as a birth, a marriage or a death - can be overwhelming. We're here to make the process easier by providing either the documentation you need - or information on where you can go for additional support.

Our city clerk's office is your destination for these needs. Our staff is available Monday to Friday, from 8:30 a.m. to 5 p.m. (except statutory and other holidays). However, marriage licenses are only issued until 4:30 p.m.

For more information, please contact us at 519-741-2203.

Birth certificates

Births that take place in Kitchener are no longer registered with us. Now, you must apply for a new or replacement birth certificate, or a certified copy of a birth registration, through Service Ontario.

This service allows you to electronically submit the statement of birth, as well as applications for a birth certificate and a social insurance number at the same time. Please note: a fee applies, which is payable by debit or credit card.

Or, if you choose to mail your application or pay by cheque or money order, printed applications for birth certificates or newborn registration are available at city hall (second floor), or at a Service Ontario centre.

If you need to travel out of the country with your newborn before the baby's birth certificate has arrived, please contact the Office of the Registrar General at 1-800-461-2156 or visit Service Ontario for assistance.

Death registrations

When a death occurs in Ontario, the chosen funeral home brings all relevant documents to our city clerk's office. We record the information, issue a burial permit and forward the documents to the Office of the Registrar General.

After this process is complete, you can apply for a death certificate online through Service Ontario. A fee applies, which is payable by debit or credit card.

Or, if you choose to mail your application or pay by cheque or money order, printed death certificate applications are available at city hall (second floor), or at a Service Ontario centre.

Marriage licences

If you plan to be married in Ontario, you and your future spouse must submit a marriage licence application to us - in person - by visiting Legislated Services, the office of the City Clerk, located on the second floor of city hall. The application must be signed by both of you, and each person must have two pieces of original identifications; photocopies are not accepted.

If either of you has been divorced, an original divorce certificate is also required. If the divorce took place outside of Canada, you must obtain a foreign divorce kit and follow the instructions. Kits are available either online or in hard-copy format from our office.

An appointment is not required, however, we recommend applying for your licence in advance of your wedding date. The fee to obtain a marriage licence is $151.

Your marriage licence will be issued the same day, as long as your information is complete and consistent documentation is provided. The licence is valid anywhere in Ontario for a period of 90 days from the date of issuance.

Marriage certificates

After your marriage ceremony, the officiant will mail your  marriage licence to the Office of the Registrar General for registration. Once your licence has been registered, you may apply for a marriage certificate through Service Ontario. A fee applies, which is payable by debit or credit card.

Or, if you choose to mail your application or pay by cheque or money order, printed marriage certificate applications are available at city hall (second floor), or at a Service Ontario centre.

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